The following entry and entry profile changes may be made online between 10am on 9 January and 5pm on 28 February 2018:
Club & Club license number updates (it is essential that Ultra Marathon, as well as Club Members in the Half Marathon update their details to reflect the current year's Club details)
Qualifiers (Ultra Marathon)
Recent results for seeding purposes (Half Marathon & Trail Run)
Personal, medical & contact details
Release an entry for substitution
Create substitution entry, using the voucher number supplied by a withdrawing entrant
Finalise a Charity entry (the voucher number received must be used to create an official entry)
Seeding updates for both the Half and Ultra Marathon as well as both the Trail Runs are free of charge. Please log into your online profile and update your seeding with the name, date and distance of the race and the time you ran with a website address where we can verify your new time.
Upgrades & Downgrades cannot be facilitated as entries are full.
NO CHANGES whatsoever will be permitted after 28 February 2018.
One can only substitute a runner in the same race (e.g. a South African Half Marathon entrant can only be substituted by a South African resident wanting to run the Half Marathon).
Once the substitution is done
(meaning that somebody has officially taken over your entry), you
cannot enter the
same distance again.
entries from ULTRA to HALF and HALF to ULTRA will not be entertained. An athlete wishing to change distances has two options:
Forfeit the original entry and
fees incurred and withdraw from that race, then enter the other distance
through the official substitution process.
Substitute their original entry
to another runner BEFORE entering the other distance through the
If you and another runner want to follow the above process, please email the OMTOM entries team (email@example.com) from 16 January 2018 with the details of both parties. The team will advise you further.
The Substitution Process
The official Substitutions process must be followed between 9 January and 28 February 2018.
COST: R165 Substitution Admin Fee PLUS Entry Fee
Other costs may apply (e.g. the purchase of a RaceTec timing chip, temporary licence fee in the Half Marathon, etc.).
Do not pay the original entrant directly. ALL transactions must be facilitated via the OMTOM entry system and Webtickets.
The Entered Runner (withdrawing & to be substituted)
Click the "Applications & Entries" tab on the left of your profile dashboard.
Click on "New Application", and insert the voucher number in the "Entry Voucher" section on your dashboard (at the top).
Click on the distance that you are creating a Substitution entry for, and complete your entry.
The system will prompt you to enter your outstanding (if any) personal and race related information. Please follow these promts to the payment stage, where you will be charged the Substitution fee. You will be directed to the OMTOM Payment Portal on Webtickets, where you can choose to pay online, or with cash at any Pick n Pay. Please select your preferred option, and make your payment. A cash payment option will prompt an email with instructions to you. You cannot make an in-store payment if you didn't specifically choose it.
Refunds, Merchandise & Ownership:
you purchased a Half Marathon T-shirt,
it will remain yours (i.e., it will not be transferred with the entry you release), and can be collected from Race Registration at the OMTOM Expo between 28 and 30 March 2018.
Ultra Marathon and Trail Run T-shirts
transferred to the runner who takes over your entry and thus cannot be
collected by you.
RaceTec Timing Chips remain the property of the original entrant;
Parking, Medal Engraving, Temporary Licenses & Hospitality
Package purchases will be refunded to the original entrant;
Donations made to the OMTOM via the Two Oceans Marathon Initiative
(TOMI) will remain with TOMI for distribution to our official
All relevant Substitution Process
payments and refunds will be
via Webtickets, our official payment partner. No money may change hands
between the withdrawing and substitute runner.
nobody takes over your entry it will remain YOUR valid entry,
be used by you on race day.
You are not
allowed to give your race number to someone else. Allowing another
individual to run with your race number (and your entry) is against the
OMTOM's rules, and will result in disciplinary action against yourself
and the individual running with your number.
All rules, terms and conditions that apply for the original race entry also apply for runners that substitute.
Runners that have substituted out of the Half Marathon cannot re-enter the Half Marathon in the same year (i.e. a runner that substituted OUT of the 2018 Half Marathon cannot re-enter the 2018 Half Marathon).
A runner that entered the Half Marathon via a substitution cannot substitute that entry further (i.e. if you have substituted into the 2018 Half Marathon you cannot substitute out of the 2018 Half Marathon).
Runners substituting in order to run the Ultra Marathon must have
qualified and belong to an athletics club in order to substitute (if
entries sell out).
WARNING: FAKE ENTRY SALES, CHARGING EXTRA, SWOPPING & RUNNING WITH SOMEONE'S NUMBER
Fake entry sales: The OMTOM Half Marathon is oversubscribed. The demand is much higher than the supply. And unfortunately that means that there are unscrupulous individuals who will abuse this by scalping entries – much like concert tickets. We keep an eye on 3rd party reseller sites and request that the ads are removed, but our team also needs to focus on organising the event, logistics and customer care, and cannot spend 100% of their time blocking fake entries. Please do not offer additional money out of desperation for an entry. Do not pay anyone in return for a substitution voucher. Only YOU can help to break the cycle of fake entry sales.
Charging extra for an entry and/or direct monetary transactions between two parties are prohibited: To eliminate these fraudulant activities, we have moved all substitution-related transactions online. All payments and refunds will be facilitated online via Webstickets, and NO money may change hands directly between parties.
Swopping entries outside of the Substitution process is prohibited: If you and another runner want to do a distance "swop" (swopping an Ultra entry for a Half entry, or vice versa) please email the OMTOM entries team (firstname.lastname@example.org) from 16 January 2018 and clearly state "Substitution SWOP" in the subject line with the details of both parties. The team will advise you further.
You may not give your race number to someone else to participate in. Not only does this pose a massive safety risk; it is against our event rules. Running with someone else's number will result in severe disciplinary action (including disqualification and a race ban).
Old Mutual Two Oceans Marathon (OMTOM) events are classified as the Trails Runs, Fun Runs, the International Friendship Run, the Half Marathon and the Ultra Marathon that take place over the Easter weekend.
Entrants, also referred to as athletes in these rules, undertake to abide by the following rules and agree to the following conditions:
RULES FOR ENTRIES FOR ALL EVENTS:
The Old Mutual Two Oceans Ultra Marathon and the Old Mutual Two Oceans Half Marathon are held under the auspices, rules and regulations of the International Association of Athletics Federations (IAAF), International Association of Ultrarunners (IAU), Athletics South Africa (ASA) and Western Province Athletics (WPA).
The athlete agrees to participate at their own risk and by their entry and participation fully indemnifies the organisers of the Old Mutual Two Oceans Marathon events, The Two Oceans Marathon NPC, Athletics South Africa, Western Province Athletics, City of Cape Town, SANParks, all official sponsors and partners, volunteer groups, medical suppliers, and any and all local authorities, from any direct or indirect loss or damage, however caused, arising from their participation in the event or related to the event, including pre-race and post-race activities.
The race organisers reserve the right to accept or reject any entry. It is the responsibility of each athlete to ensure that they are medically fit and healthy to participate in the event. Old Mutual Two Oceans Marathon has the right to reject an entry on the advice of the race medical team. IAAF Rule 144.1 b states that the Medical Practitioner has the highest authority at the race. EMS also have the authority to take an athlete off the road (ASA Rule 5.6 and IAAF 144.1.b), even if the athlete refuses (as OMTOM is responsible for their well-being).
Medical flagging: Athletes who entered the OMTOM Ultra Marathon, Half Marathon or Trail Runs, and who are flagged and required to upload medical documents to the OMTOM online entry system, must do so by the Profile Update deadline. Athletes who fail to meet this deadline will forfeit their entry.
Old Mutual Two Oceans Marathon reserves the right, in their sole discretion, to remove any participant or entrant from the event or event route should (i) their conduct or attire in any way endanger or cause a hazard to other participants, spectators and / or attendees of the event; (ii) their conduct or attire poses a medical risk to themselves. No banners or flags carried with poles are allowed. Only official pace setters will be permitted to run with poles, which will adhere to strict safety guidelines.
All entry fees are non-refundable and non-transferable under all circumstances, including, but not limited to, cancellation of the event or of the athlete’s participation, or change in the date, nature, or format of the event. The event may be cancelled or changed due to severe weather or any other factors that may be deemed to threaten the safety of athletes, staff, or volunteers.
All athletes wishing to participate in the events are required to create a profile on the OMTOM website. The athlete is required to complete all compulsory fields and undertakes to do so honestly. It is the responsibility of the athlete to ensure this profile is updated with any relevant changes within the Profile Update period.
Note a: The TOM office will create online profiles for those individuals who enter the Fun Run via a paper entry form, using the information provided. It is therefore important that all information on these forms is correct.
Note b: Athletes participating in the International Friendship Run as additional guests of the main entrant do not require an online profile. However, these guests will be required to register on the main entrant’s profile and accept the event T&Cs.
Once a completed entry has been received and accepted, there will be no refunds if the athlete cannot participate. The entry may not be sold to anyone else (except via the valid substitution process), and may not be transferred to future races. See Entry Changes / Substitutions for rules in this regard.
Age Limits (ASA Chapter 2, Rule 20/ IAAF Rule 141)
The Old Mutual Two Oceans Ultra Marathon is open to all eligible athletes (refer rule #13 & rule #14 in this section) who are 20 years and older on the day of the event.
The Old Mutual Two Oceans Half Marathon is open to all eligible athletes who are 16 years and older on the day of the event.
The Old Mutual Two Oceans Short Trail Run is open to all athletes who are 18 years and older on the day of the event.
The Old Mutual Two Oceans Long Trail Run is open to all athletes who are 18 years and older on the day of the event.
The Old Mutual Two Oceans 5.6km and 2.1km Fun Runs are open to all athletes. The 250m Toddlers' Trot is for kids between ages 4 to 6 years on the day of the event. The 56m Nappy Dash is for kids between ages 1 to 3 years and must be able to walk.
Should an athlete who is below the minimum age, in some way still enter an event, in breach of the age rules, they would not be entitled to claim any prize money. The athlete will be disqualified.
Foreign athletes must comply with IAAF rule 4.2 and should be able to produce a letter from their federation permitting their participation.
Seeding updates for the Old Mutual Two Oceans Ultra Marathons, Half, and Trail Runs, are free of charge. The athlete is required to log into their Profile on the online system and update their seeding details with the name, date and distance of the race and the time they ran. Athletes must be able to produce proof of result(s) upon request from the organisers. These changes must be implemented within the Profile Update period. Failure to do so will result in the athlete’s update being declined.
Old Mutual Two Oceans Ultra Marathon entrants who do not update their profiles within the Profile Update period with the required qualification race results (run between 1 July the previous year and the Profile Update deadline date), medical information and current year’s license and club details, will forfeit their entry.
All entrants residing in South Africa and entering the Ultra Marathon must be in possession of a valid Athletics South Africa (ASA) running license. In order to obtain a valid current year’s license, entrants must be registered with an athletics club affiliated to Athletics South Africa (ASA). Prospective Ultra Marathon participants may first enter and then obtain their running license before the Profile Update deadline date. (ASA: Chapter 3 Rule 21.3/ IAAF: Rule 142). Updated license numbers must be captured on an entrant’s race profile by the deadline date.
Ultra Marathon entrants must submit the license number provided to them. Running Clubs will verify all Club memberships and related license numbers after the Profile Update deadline, and entrants found submitting an incorrect number or not being a member of the stipulated Running Club will forfeit their entry.
SA entrants for the Half Marathon must possess a valid Athletics South Africa (ASA) license to enter and run the race. This is obtained as a permanent license through an athletics club affiliated with ASA. Alternatively, athletes who do not belong to an athletics club will be required to purchase a temporary license when entering the race, or by the Profile Update deadline date. No temporary licenses will be sold at the Expo, and entrants who fail to purchase a temporary license by the Profile Update deadline will forfeit their entry. This temporary license is valid on the day of the race only. (ASA: Chapter 3 Rule 21.3/ IAAF: Rule 142)
Athletes who apply to the Half Marathon CLUB Ballot must be current and paid-up members of their Running Club. Running Clubs will verify all membership details after the Applications window, and applicants found to not be Club members will be removed from the Club draw and added to the General Draw.
It is the responsibility of the athlete to ensure that any Therapeutic Use Exemption form has been properly lodged with the authorities before the race.
Entry into the Old Mutual Two Oceans Ultra Marathon, Half Marathon and Trail runs will be online only, and no manual entry forms will be accepted.
The annual profile update period is stipulated on the website. Athletes are able to make changes to their personal, emergency and medical details in this time.
The Old Mutual Two Oceans Ultra Marathon has an entry limit of 11 000 athletes.
The Old Mutual Two Oceans Half Marathon has an entry limit of 16 000 athletes.
ALL (local and international) entrants into the Old Mutual Two Oceans Marathon Ultra Marathon must run a qualifying race between 1 July of the previous year, and the Profile Update deadline date as stipulated on the OMTOM website.
Runners must complete an official race (held under the auspices of IAAF) of 42,2km or longer in the times specified below. Official Gun to Mat (gross) or Mat to Mat (net) time - as officially measured by the qualifying race - will be permitted. Qualifying times may be adjusted for events run on trail or for different distances. Please contact the race office with any specific requests or enquiries.
Blue Number Club athletes with 25 or more Old Mutual Two Oceans Ultra Marathon finishes, will have their entry fee waived. They will, however, still be required to enter within the allotted entry period and qualify as detailed herein.
Foreign athletes residing permanently in South Africa AND if licensed to a South African club, may enter as a local athlete.
South African athletes residing abroad with a valid address outside of South Africa may enter as an African or international athlete; alternatively as an SA entrant if they have a permanent local address.
Any athlete found to be falsifying information to gain a competitive advantage (for example lying about age) will be disqualified and banned from future participation.
When Adaptive Athletes make use of a guide, pilot or pusher (duo-wheelchairs), both the adaptive athlete and assisting athlete will be treated as individuals for purposes of qualifying for the Two Oceans Ultra Marathon.
ENTRY CHANGES / SUBSTITUTIONS / UPGRADES - APPLICABLE TO ALL EVENTS
All substitutions are to be done at face value only and through the Two Oceans Marathon Race Office or via the athlete’s online profile. The process needs to be followed from a medical safety point so as not to invalidate captured data, used by Disaster Management Services on race day.
Substitutions, Upgrades and Entry changes must be done within the Profile Update period. No late Substitutions, Upgrades or Entry changes will be entertained whatsoever.
Substitutions will be permitted in the Ultra Marathon, Half Marathon and both the Trail Runs. Substitutions will only be done if all entries in the desired race are sold out.
An administration fee applies, as well as any additional purchases by the new entrants, e.g. RaceTec timing chip, temporary license fee for the Half Marathon, or any other necessary related costs.
With regards to the transferring of merchandise from the withdrawing entrant to the new entrant:
An Old Mutual Two Oceans Ultra Marathon t-shirt will accompany the entry during the substitution process. The new entrant will be able to change his/her t-shirt size, provided that there is still stock available in that size.
An Old Mutual Two Oceans Half Marathon t-shirt purchased by the original entrant remains their property when the entry is substituted. The athletes may make arrangements to pass on the shirt on their own terms, provided that the withdrawing athlete does not charge more than the original fee.
T-shirt size changes are not possible if shirts in the required size have sold out.
Additional purchases such as medal engraving and parking tickets go with the NEW entry. No refunds will be entertained.
An athlete may not take over the original entrant’s RaceTec chip. The new entrant will be required to buy a RaceTec chip if one is not already owned.
If an athlete wishes to withdraw and offer their entry for substitution, it is the athlete's responsibility to find a suitable substitute within the same race, and the athlete must follow the official substitution process.
Swapping of entries from ULTRA to HALF and HALF to ULTRA will not be entertained whatsoever. An athlete wishing to change distances has two options:
Forfeit the original entry and fees incurred and withdraw from that race, then enter the other distance through the official substitution process.
Substitute their original entry to another runner BEFORE entering the other distance through the substitution process.
Athletes who have entered the Half Marathon can upgrade to the Ultra Marathon IF they have qualified and belong to an athletics club, and as long as there are Ultra Marathon entries available. The cost will be the difference between the Half Marathon and Ultra Marathon entry fee and can be done by logging into the online system and following the instructions. An additional admin fee as detailed on the website will apply. No Upgrades will be accommodated when the Ultra Marathon entries are sold out. No Downgrades from the Ultra to the Half Marathon will be entertained whatsoever. No Downgrades from the Long Trail to the Short Trail will be entertained whatsoever.
Should an athlete not abide by the official substitution process and / or should an athlete sell their entry for more than face value, the buyer / replacement will be disqualified, and both the new athlete and original entrant may face a race ban, affecting future entries, as determined by OMTOM.
Athletes that have substituted out of a race cannot re-enter that specific event in the same year.
All rules, terms and conditions that apply for the original race entry also apply for athletes that substitute.
An athlete that has entered a race via a substitution cannot substitute that entry further.
COLLECTION OF ATHLETE'S RACE PACK: APPLICABLE TO ALL EVENTS
All athletes will be sent confirmation of their race number electronically, via SMS and email, to the contact details on the athlete’s entry. It is the athlete’s responsibility to ensure that their contact details are updated on their Two Oceans Marathon profile in order to receive race information.
The athlete is required to bring proof of identification together with their confirmation email / SMS (print out or on mobile telephone), as well as their RaceTec timing chip, in order to collect their race pack at the Expo.
Athletes are encouraged to collect their own race number and ordered merchandise from the registration desk at the Expo on the Wednesday, Thursday or Friday.
Trail Run registration takes place on the Wednesday and Thursday.
Fun Run registration takes place on the Wednesday and Thursday at the main Expo venue and on event day at UCT (the finish venue) from 9am.
In order to pick up another athlete’s race number, the assigned individual must present the athlete’s entry confirmation email / SMS, as well as positive proof of ID of both the assigned individual and the athlete in question.
The Old Mutual Two Oceans Ultra Marathon entrants will receive an official t-shirt as part of their entry. Sizes will be allocated on availability upon entry, and these t-shirts will be added to each participant’s race pack. The onus is on the entrant to ensure that the size selected is a size that will fit. A size chart is provided within the entry system in this regard.
No exchanging of t-shirts will be facilitated.
No collection of race packs (race number and goodie bag) will be allowed after the Expo closes on Friday.
Half Marathon athletes who entered the event and paid for a Half Marathon t-shirt, but cannot participate, may collect their official t-shirts from the events office within 3 months after Race Day. T-shirts that are not collected within 3 months from Race Day will be donated to charity.
Athletes are required to check all information on their race pack BEFORE leaving the registration desk at the Expo, and report and correct any errors to the administration team.
If and when instructed by the Disaster Management team, the organisers reserve the right to adjust the seeding of an athlete, regardless of their qualifying / seeding times submitted. Athletes shall be notified of any such change. Please note that TOM tries wherever possible not to downgrade a entrants seeding that may have originally been given, however should there be reasonable reasons for adjusting an entrants seeding this shall be entirely at TOM discretion.
Should an athlete not participate in the event, he/she is entitled to collect the Chip from RaceTec within a period of 3 (three) years from the date of purchase. Should the Chip not be collected after the expiry of the said period, the ownership of the Chip will revert to RaceTec, and the previous owner shall have no claim against Two Oceans Marathon or RaceTec whatsoever. Should that previous owner wish to acquire another Chip, he or she shall be obliged to purchase a Chip directly from RaceTec.
RULES FOR THE OLD MUTUAL TWO OCEANS MARATHON ROAD RUNS:
The Old Mutual Two Oceans events are run and organised in terms of the rules of IAAF, IAU, ASA and WPA.
The Old Mutual Two Oceans events use gun to mat timing in accordance with IAAF rule 165.24.
The official start times are as follows:
Seeding Pens: Half Marathon
A – C: 05h50
Seeded Mass Start: Ultra Marathon - 06h30
The official start times may be modified by the race organisers if required. These changes will be published on the website and communicated to participants.
Ultra Marathon athletes will be assigned to starting batches based on their qualifying times submitted.
Gun to Mat (gross), or Mat to Mat (net) qualifying times may be submitted, provided such times are included in the official results for the qualifying event.
Athletes with a Blue or Yellow number will be seeded in batch “C” unless they have a faster seeding time.
Half Marathon athletes will be assigned to starting batches based on their seeding times submitted:
Gun to Mat (gross), or Mat to Mat (net) qualifying times may be submitted, provided such times are included in the official results for the qualifying event.
Athletes with a Blue or Yellow number will be seeded in batch “C” unless they have a faster seeding time.
Juniors and athletes 60 and older will be seeded in batch “C” if they do not qualify for a faster batch.
Athletes without seeding times will be assigned to the last starting batch.
Based on the sizes of the default batches, the Race Organisers reserve the right to modify the seeding allocated to a athlete in order to balance the batches. Please refer to rule 48.
Athletes are to start in their allocated seeding pen. Any athlete found to have started in a faster seeding pen could be disqualified and could be banned from entering the race for the following year. Athletes may start in a slower seeding batch and their start time will be adjusted accordingly.
All athletes are required to complete the medical information on the back of their race number.
All athletes are required to wear their RaceTec timing chip, correctly, as displayed on the race envelope and on the website.
Marshals, traffic and any police officials must be obeyed at all times. If athletes are instructed by any race, medical, traffic or police official to stop, they shall do so immediately.
Athletes who fail to obey instructions from the race officials as noted in rule #58 will be subject to disciplinary action which can include disqualification and they may be banned from participation in the Old Mutual Two Oceans Marathon in future.
No animals are allowed to accompany an athlete during any event.
In accordance with ASA rules 22.6 and 22.7 no banners or flags carried with poles are allowed. Only official pace setters are allowed to carry poles; these poles meet strict safety guidelines. Items that in the judgement of a race official could cause injury, e.g. sticks, poles, weapons, banners, boards are prohibited from the OMTOM.
Start: These items will not be allowed into the start pen and will be removed from the athlete.
Route: The athlete will be stopped by a race official and instructed to remove items prohibited. If the athlete refuses to remove such items, a yellow card will be issued. On subsequent infringements or obstructive behaviour by the athlete, a red card can be issued by a referee and the athlete will be disqualified.
Finish: These items are not allowed in the finish straight and the athlete will be stopped at the entrance gate until the item is discarded. Runners may not receive these items when approaching the finish line.
Small flags attached to headwear/caps are acceptable provided they do not cause an injury risk such as protruding sideways.
Adaptive athletes (athletes with disabilities that need assistance to participate, e.g. a blind athlete running with a pilot, or a wheelchair athlete with an accompanying wheelchair pusher) are required to submit a written application to the organisers, once both the athlete and assisting athlete have successfully entered the race. This application must be submitted no later than the final closing date. The special need/disability must also be indicated within the athlete’s online profile.
No prams, strollers, roller blades or similar devices will be permitted on either distance, EXCEPT where arranged in terms of clause 62 above.
The NO MOBILE SECONDING rule will be strictly enforced. No seconds may drive, cycle or run alongside any athlete on the route. The STAND AND HAND rule, whereby an athlete's seconds may stand at any refreshment station on the route and hand refreshments to their athlete while they remain stationary, will apply. No seconds may travel on the race route. Seconding may not be conducted directly from a vehicle – whether moving or stationary. (ASA Rule 30.8 (Chapter 3)/ IAAF Rule 240)
Athletes are obliged to stop if instructed to do so by an official medical representative on the route.
Official medical points are listed on the website. Access to the Medical Tent at the finish will be monitored by appointed doctors and nurses.
Any athlete who declines to comply with medical advice from an appointed medical doctor must sign a waiver. An athlete that refuses to sign such waiver will not be allowed to continue in the race. Should the athlete do so they can be disqualified. The waiver form can be collected at the race number collection counter, and handed to the race doctor at the Expo.
Athletes will be charged according to the government hospital tariff rate or their medical aid rate, should they be admitted to hospital and be liable to cover the ambulance transfer and heli vac airlifting in emergency situations.
The cut-off time for the 56km Ultra Marathon is at 13h30 (7 hours). Athletes who have not reached the following marks in the times specified will not be allowed to continue:
28km at 10h00 - Halfway, Noordhoek Main Road
42,2km at 11h50 - Outside Four Season's Guest farm Hout Bay Main Road
The Old Mutual Two Oceans Half Marathon official cut-off time at the finish line is 09h20 . Athletes who have not reached the intersection of Rhodes Drive and Almond Avenue (18.0km) by 09h00 will not be allowed to continue. If an athlete does not reach the cut-off point within the required time, they will be asked to retire from the race and leave the road. The athlete may not continue running.
If the usual route or start times have to be changed, alternative cut-off times will be announced according to the route being run or the changed start times.
If the athlete does not reach the cut-off points within the required time, they will be required to retire from the race. Transport will be provided from the cut-off points to the finish.
Athletes must cross the timing mat on the finish line to officially finish the race.
Official event race numbers are to be worn on the front and the back of the athlete’s upper garment. The race numbers must be worn as issued and may not be cut, folded or worn in any way to obscure the lettering. (ASA Rule 24 (Chapter 3)
All South Africans should wear the official clothing of their athletics club; as indicated on their entry. Full club colours must be worn to be considered for team prizes. (ASA Rule 21 IAAF Rule 142) Team prizes will be calculated according to the club and Province indicated on the entry system. In addition, if an athlete’s club colours do not match their club on the entry system, they will not be eligible to claim team prize money.
International athletes competing in local competitions must participate in the colours of their country, or club they belong to in their domicile country. Alternatively international athletes may participate in neutral colours. Any form of branding on such clothing must adhere to IAAF Rules.
Age category indication will be included on the printed race numbers which must be clearly visible on the front and back of the running vest, if competitors are to be eligible for any age category prize apart from the open category. Additional (separate) age category tags may be worn but are not required, and the age indication on the race number takes precedence. (ASA CHAPTER 2, Rule 5/ IAAF Rules 20 & 21)
No athlete may run for a club other than a registered club in the Province in which they are domiciled unless they have been declared a National athlete by ASA. The Domicilium rule will be strictly enforced. International (Foreign registered) athletes may not form part of a local club team.
An athlete must have a valid Western Province Club license in order to qualify for the Western Province Club prize categories. (ASA Rule 22.214.171.124)
In addition to the OPEN prizes an athlete is not eligible for a prize in more than one age group category i.e. an athlete is only eligible for a prize in the age category applicable to him/her or the younger category chosen by him/her. An athlete, male or female, who finishes the race in first to tenth position, may however, win his/her open position prize as well as any applicable age group category prize. Unless the athlete specifically requests in writing to the Two Oceans Marathon organisers to change their age category to a lower age group category prior to closing date, the athlete will be entered in the age group category of their chronological age both for individual and any team competition (ASA rule 20). Proof of age may be required before awarding any category prizes.
Half Marathon Prize Winners may only come from the first start gun batch (i.e. seeded A, B or C), and not from the other two start batches.
Protests concerning the status of an athlete to participate in a competition must be made, prior to the commencement of such competition, to the Technical Delegate(s). Once the Technical Delegate(s) makes a decision, there shall be a right of appeal to the Jury of Appeal (time frame according to IAAF rules). If the matter cannot be settled satisfactorily prior to the competition, the athlete shall be allowed to compete “under protest” and the matter shall be referred to Athletics South Africa. (IAAF rule 60.2d and ASA rule 5)
All appeals must be lodged with the Two Oceans Information Centre who will then take it to the Jury of Appeal. Any Appeal must be done in writing as soon as possible but not later than 30 minutes after the announcement of the decision orresults by the Chief Referee (or at prize-giving) and must be accompanied by a payment of the prescribed fee in accordance to the IAAF Rule 146.7 and ASA Rule 15.
This fee will be refunded if the objection is upheld. Procedural details for lodging an appeal can be obtained from the Chief Referee who can be contacted via the Two Oceans Marathon Information Centre next to the finish line.
Random drug testing, under the auspices of the Institute for Drug Free Sport and Athletics South Africa will be conducted. Competitors will be informed after they cross the finish line if they have been selected and will be required to acknowledge this by signing the relevant form. Officials will be on hand to escort them to the Drug Control Centre.
It is a violation of the doping rule for an athlete to fail to, or refuse to, submit to doping control after having been requested to do so by the responsible official. The athlete will be subject to sanctions in accordance with IAAF Rules 32 & 40.
Prize money will be paid into the recipient’s bank account and will only be transferred once full doping results are received by Old Mutual Two Oceans Marathon NPC. (Proof of South African Identity is required for South African and provincial prizes.) All prize money is subject to statutory taxes.
A prize of R1 000 000 cash will be awarded by the race sponsor to the first athlete (or to the official race winner i.e. after drug testing) - male and/or female - who breaks the current record of the Ultra Marathon. This is subject to Terms and Conditions.
In all events athletes must wear clothing which is clean and designed and worn so as not to be objectionable. The torso must always be covered.
In the event that any prize category results are not announced or made available at the official prize-giving, such results will be posted on the event website and circulated through the usual WPA club channels. In keeping with ASA rule 15 (IAAF rule 146) individuals and clubs shall be given 7 days to raise any appeal in writing to the organisers, whereafter the published results shall be deemed final, notwithstanding any inaccuracies that may be identified at a later date.
Any athlete accused of intentionally littering shall be subject to disciplinary action, which includes a warning, issuing of a fine, disqualification or banning from future events. (ASA rule 11.5)
Littering is defined as the act of disposing of waste items anywhere except in a container provided for that purpose. In the context of the race waste items include amongst other things; plastic water sachets, paper cups, bottles, wrappers and containers whether supplied by the organisers or brought to the race by the participants. Littering shall be deemed to be intentional when there is no litter receptacle in the immediate vicinity of where such items are disposed of.
Participants identified by race officials as littering will be warned by showing a Yellow card. A second yellow card may result in a red card (disqualification) during or after the event. In addition, video cameras on the route will be reviewed both during and after the event for evidence of participants intentionally littering and referred to WP Athletics for disciplinary steps. In terms of municipal bye-laws, spectators and supporters can also be charged with littering.
ADVERTISING RULES: APPLICABLE TO ALL EVENTS
The athlete grants their permission, in terms of Section 51 of the Electronic Communications Transactions Act 25 of 2002, to use their name, race information and photographs, video tapes, broadcasts and telecasts in which they may appear free of charge.
The athlete accepts that their personal information will remain confidential and hereby consent to same being shared with the parties involved in the organisation of the event for purposes of medical care and / or promotion of activities related to the event.
No identification of sponsors of individual athletes may appear on advertising inside the competition area. Advertising tattoos or any advertising marks on any part of the body are not permitted.
Personal sponsorship may appear on the front of the vest provided it does not exceed 40cm2 in size and is subject to the IAAF advertising regulations.
No ambush marketing is allowed at any point whatsoever at the Old Mutual Two Oceans Marathon.
The official branding guidelines, as set out by the Two Oceans Marathon office, must be strictly adhered to.
The display of legitimate national flags during an event shall be permitted provided they do not present a safety risk or interfere with any other athlete or the presentation of the event. (refer also Rule #4 & Misconduct Rule #109) Under no circumstances will any slogans, chants, banners, placards or such-like of a political, religious or offensive nature be tolerated. Participants who wear / carry such items at any point of the race will face disciplinary action.
MISCONDUCT: APPLICABLE TO ALL EVENTS
Athletes who participate in races they are not successfully registered for will be disqualified and may face a ban of up to two years.
Reselling of entries above the original price (as part of the substitution process) is considered to be bad sportsmanship. Refer to Rule 25 for more information.
Athletes who fail to obey the race officials will be subject to disciplinary action and may be banned from participation in the Old Mutual Two Oceans Marathon in future.
In the event of a transgression of the rules, an athlete maybe warned of the transgression but such warning shall not be a prerequisite for any sanction or disqualification which may result.
Any individual who allows another person to compete with their race number may be barred from participation in next year's event.
Any individual who competes with the race number of another person will be disqualified and may be barred from participation in next year's event.
For safety reasons the use of personal music players with earphones or headphones is not allowed. Any person using such device in contravention of IAAF rule 144.3b or ASA 30.10.6 shall not be eligible for individual or team prizes and may be disqualified.
The Old Mutual Two Oceans events take place in environmentally sensitive areas. Athletes may not litter or damage the environment in which the events take place in any way. If convicted of littering the athlete can be fined and disqualified. An athlete who refuses to acknowledge a charge of littering and refuses to pay a fine imposed may be barred from participation in the event in the following year
For safety reasons no participant is permitted to run with a hazardous implement or weapon including flags and banners on poles. Refer Rule 59.
Any entrant running with a pole will face disqualification and a ban from future Two Oceans Marathon events.
The official pace setters and Go Green ambassadors have permission to use their standard flags.
RULES FOR THE FUN RUNS:
All entrants must be in possession of a race number issued by the Old Mutual Two Oceans Marathon organisers, which must be worn on the front of their shirt.
56m Nappy Dash is open for kids between the ages of 1 and 3 years. Nappy Dash participants must be able to walk.
Toddler’s Trot is open for kids between the ages 4 and 6 years.
Participants must keep to the designated route, as indicated on the day.
Only ONE guardian may accompany a Nappy Dash or Toddlers Trot participant along the route. Other guardians and/or loved ones are required to wait in the general area.
Marshals and traffic officials must be obeyed at all times. Failure to comply with the instructions may lead to immediate disqualification and participants may be requested to stop running.
No seconding or vehicles shall be allowed on the route.
Sufficient refreshment stations will be provided as per ASA rules.
No cyclists or vehicles will be permitted to keep pace with athletes, or allowed on the route.
It is the responsibility of each participant or guardian to ensure that he/she is medically fit and healthy to participate in the event.
The Race Organisers reserve the right to accept or reject any entry.
In the 2.1km and 5.6km events participants younger than 10 years must be accompanied by an adult who also has a valid entry.
Prams, strollers and standard wheelchairs are permitted in the 2.1 km and 5.6 km events only, but participation is at their own risk. These participants must assemble at the rear of the field and give way to athletes at all times.
RULES FOR TRAIL RUN ENTRANTS:
The Old Mutual Two Oceans Marathon Trail Runs take place according to the rules of IAAF and as described below.
The Old Mutual Two Oceans Marathon Trail Runs take place on Good Friday.
Registration is at the Old Mutual Two Oceans Expo on Wednesday and Thursday.
Entry into the 12km and 24km Trail Run includes an official trail run t-shirt from adidas.
Athletes are not required to be a member of an athletics club to compete in the Old Mutual Two Oceans Marathon Trail Runs.
The long TRAIL is open to athletes aged 18 years and older.
The short TRAIL is open to athletes aged 18 years and older.
Entries to these events are limited. These limits are determined by SANParks.
Only online entries are accepted, within the dates stipulated on the website. Entries close the moment the entry limits are reached.
No on the day entries are available.
Athletes running without entries are regarded as trespassing and action can be taken against them by OMTOM and/or SANParks.
Athletes are required to run with a registered RaceTec timing chip.
The issued race numbers must be visible at all times and worn on the front and back of the upper outer garment. ASA licenses (permanent or temporary) do not need to be displayed. For trail races the issued race number must be visible at all times and worn on the front of the outer garment.
Age category tags will be included on the race number. No other age category tags need be displayed.
To reduce congestion on the course, participants will be started in batches based on the seeding times submitted with the entry. Aspirant prize winners must start in the A batch to ensure competition on a gun-to-mat basis. No updates to seeding will be entertained after the Profile Update deadline. No changes will be made at registration and/or on the day of the race.
There will be marshals on the route for your safety, but not necessarily at all intersections. The route will be clearly marked.
There is a race sweeper for each race that will run behind the last athlete.
There will be official medical personnel on the route and at the finish line to assist with any injury or health problem during the race.
For the safety of athletes, convenience of the public and efficiency of medical/race personnel there will be cut off times at specific places on the route. These times will be made available at registration. Competitors who miss the cut-off will not be allowed to continue on the course, and will be routed directly to the finish or placed on a sweep vehicle for transport to the finish line.
Trail Run athletes are required to carry basic compulsory kit:
24km Trail Run:
Water – Carry at least 2 Litres
Food – Energy Bar/ Sandwich/ Banana.
A cell phone charged with organiser’s number in Ziplock bag. (021 937 0324 – emergencies only)
Windbreaker and disposable poncho OR waterproof jacket with sealed seams Space Blanket + Whistle
12km Trail Run
Water – Carry at least 1 Litre
Food – Energy Bar/ Sandwich/ Banana
A cell phone charged with organiser’s number in Ziplock bag. (021 937 0324 – emergencies only)
Windbreaker and disposable poncho OR waterproof jacket with sealed seams
The above compulsory kit will be checked at the Start and may be verified at any time during the race or at the Finish. Athletes that do not have the compulsory kit when checked may be disqualified.
The use of hiking poles is permitted.
Athletes who decide to withdraw at any stage of the race must inform the race organiser or marshal immediately.
Although there will be two water refill points on the long trail route and one water point on short route, athletes are required to carry 2 litres (24km) and 1 litre (12km).
There will be toilets at the start/finish and at all other times athletes should be sensitive to the environment, the public and other participants.
Assistance from non-competitors (seconds) may only be provided at official aid stations.
Participants may receive minor assistance from other competitors at any time.
Direct physical assistance in order to intentionally improve the result of another competitor is specifically excluded, including but not limited to pushing, the use of ropes, poles and bungee cords for towing, and carrying the compulsory kit for another participant.
Treatment by the event appointed medical staff may take place at any point on the course and shall not be deemed to be assistance except if fluids or medicines are administered intravenously – such intravenous treatment shall make the recipient ineligible for position and performance prizes.
An athlete shall retire from an event if ordered to do so by the official medical staff, identified by armbands, vests or similar distinctive apparel.
Prize giving will be done once all category prize athletes have crossed the line.
Athletes are required to follow the route markers and stay on the marked route. Should an athlete make a wrong turn, the athlete is required to return to the correct route. Any alternative to this shall be deemed a short-cut and that athlete faces the possibility of disqualification.
Time and position results will only count for those athletes having completed the correct course, subject to the discretion of the race director.
Athletes not following the route, and where this misdirection was found not to be due to erroneous course marking, shall be disqualified.
Any appeal by a athlete regarding another participant not following the correct route must be received by the race director within 10 minutes of the athlete finishing.
For protests and appeals the ASA appeal process (Rule 15) will apply.
Any protest regarding the competition should be made verbally to the referee/organiser who must consider the merits of the matter.
An appeal must be made within 30 minutes of the announcement of the decision of the referee/organiser.
The appeal must be in writing setting out what is in dispute. The appeal must be accompanied by a deposit of R500.
A Jury of Appeal will be convened consisting of at least 3 experienced persons, one of whom will chair the process.
The jury will hear the matter, calling witnesses and evidence as required.
The jury will make a decision, which shall be final.
If the appeal has been successful the deposit shall be returned. If unsuccessful the deposit shall be forfeited to charity.
Prize money will be transferred into the athlete’s bank account once full doping results are received.
RULES FOR THE INTERNATIONAL FRIENDSHIP RUN (IFR)
The IFR is open to International and African athletes who are participating in either of the main races.
Athletes who qualify for the IFR are allowed to have up to 3 guests run the IFR at a nominal fee per guest.
IFR is open for registration at the Expo up until the day before the event.
No registration and no number collection can be facilitated on event day.
There are no results and timing services for this fun run.
The Gazebo Sites are available for ASA Clubs and will be allocated based on the number of Ultra and Half entries per club. Only bookings that have been confirmed and fully paid for will be accepted. The site fee will be paid to the official race charities.
Due to strict rules laid down by Disaster Risk Management Services, only pre-booked sites will be available. No sites will be available for voluntary ad-hoc erection – i.e. no confirmed booking, no site.
The Two Oceans Marathon NPC reserves the right to move club allocated sites and to change the planned layout to meet with requirements following SAPS and Disaster Risk Management inspections.
Gazebos must be erected within the allocated and demarcated areas.
No club vehicles will be allowed on the fields and club gazebos must be carried to the booked site.
Access times for gazebo erection during Good Friday will be between 15h00 and 18h00. Note that the Trail and Fun Runs take place on Good Friday from 07h00 until 15h00 and field access will be restricted during this time.
The Two Oceans Marathon NPC cannot be held responsible for the safety of club gazebos.
Clubs are not permitted to dismantle gazebos of other clubs to get a better position.
There must be no damage of any description on the UCT fields or UCT property. OPEN FIRES, GAS BRAAIS, SKOTTELS AND GAS CYLINDERS ARE NOT ALLOWED DUE TO FIRE AND SAFETY REGULATIONS.
Camping may not take place on the UCT fields.
You will NOT BE PERMITTED TO BRING ALCOHOL ONTO THE FIELD as all the fields are licensed areas. Alcohol for consumption at your club gazebo may be pre-purchased via the Two Oceans Marathon NPC offices and collected at the Beer garden. This rule will be strictly enforced by the South African Police Services and the field security team.
Gazebo sites measure approximately 5m x 5m. Club gazebos must not exceed this size and must be free standing. No anchor ropes to extend outside of the demarcated areas.
No platforms, scaffolding or sponsors signage may be used at the club gazebo sites.
Although security is provided at the finish, neither the Two Oceans Marathon NPC, its sponsors, nor UCT will take responsibility for any loss or damage to club property.
All club gazebos must be removed by 16:00 on race day.
4x sandbags will be provided per club gazebo site.
As per Rules 24 - 35 in our Event Rules, you are still required to go through the official substitution process to facilitate the release and handover of your entry. "Withdrawing" means that your entry returns to the system.
Some runners want to exchange entries, i.e. swap an Ultra for a Half entry. This can be facilitated, but BOTH parties will be required to pay the R150 substitution fee. While runners can arrange the swap themselves, they are required to contact the race office to facilitate the administration of this process.
You are not allowed to charge more than the original entry fee.
You may not hand your race number to another runner to participate on your behalf. This will result in a disqualification and race ban.
A runner may not take over the original entrant’s RaceTec timinig chip; this remains the property of the original entrant, and can be collected at the Expo or any RaceTec-timed event.
Ultra Marathon and Trail t-shirts: These t-shirts are included in the entry fee and will therefore accompany the entry during the substitution process. The size remains as ordered by the original runner, but the new entrant has an opportunity to change the size order, IF it is available on the entry system.
Half Marathon t-shirts: The t-shirt remains the property of the original entrant and can be collected at the Expo, UNLESS the new runner buys the t-shirt from the original runner.
Disclaimer: The Two Oceans Marathon NPC, its officers, employees, agents, representatives, subsidiaries, affiliates and / or holding companies or insurers (TOM) shall not be held liable in respect of the use of this notice board in any way by any party. This notice board is used entirely at your own risk and TOM shall not be liable for any losses sustained as a result of such use, including but not limited to the accuracy of the information provided and / or the provision of personal information by you.